Agency: Agency for Health Care Administration
Working Title: ADMINISTRATIVE SECRETARY - 68026190
Salary: $963.32 BI WEEKLY
Posting Closing Date: 08/30/2017
This is advanced administrative secretarial position in Hillsborough County. The work duties involve responsibility for facilitating the operation of a work unit which requires knowledge of data based systems, filing systems and data retrieval. The primary responsibility for the incumbent of this position is to provide administrative and clerical support to the review/survey teams within the Office of Plans and Construction (OPC). This administrative support work may involve any of the following duties and responsibilities within the Office of Plans and Construction. The individual in this position is expected to demonstrate, model and reinforce the Agencys fundamental values of fairness, cooperation, respect, commitment, excellence, honesty and teamwork.
Coordinate and schedule all appointments for Tampa Region Office of Plans and Construction. Maintain and update a data storage system for all plans and specifications on active projects. Transfer all relevant drawings and specifications to data bank. Update information on the share drive as well document tracking system and archival system. Scans documents/correspondence into the data system for all documents produced for Office of Office of Plans and Construction - Tampa Region.
Receives and routes telephone calls, answers to which may involve the interpretation of policies and procedures. Assist external users with requirements of the electronic plan review application, submission and processing. Assures all visitors sign in and out and that they are properly escorted throughout the building.
Prepares letters from templates and merges with staff comments.
Performs other related duties as assigned and as required.
All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your resume and application.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge and skilled in use of Microsoft Office suite
- Knowledge and skilled in use of correct grammar usage
- Ability to follow instructions
- Ability to review and input data for accuracy and completeness
- Ability to answer multi line phone; take & forward messages if necessary;
- Basic computer skills
- Ability to type 35+wpm
- Ability to provide outstanding customer service to both internal and external customers
- At least 3-4 years of clerical experience in an office setting
- Must have 2 year experience using My Florida Market Place (Experience with similar acquisition software will be considered)
- Must have experience with electronic documents and windows explorer
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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• Post ID: 40065383 tampa