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Posted: Wednesday, March 7, 2018 10:35 AM

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Requisition No:31568

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64003737

Position Number:64003737

Salary: $25,479 annually

Posting Closing Date: 03/20/2018

Department of Health Hillsborough

Community Health Office of Health Equity

4704B W. Montgomery Avenue

Tampa, FL 33616

Administrative Assistant I

Thank you for your interest in career opportunities with the Florida Department of Health - Hillsborough County. If you're looking to build a great career in public health - you've come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join this team and make the Florida Department of Health - Hillsborough County your employer of choice.

The Department of Healths mission is to protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

The Florida Department of Health is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to needed health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations.

Administrative Assistant I

This is a complex and highly responsible, full time position, providing administrative and technical support to the Office of Health Equity Program Manager and OHE team members. Incumbent should demonstrate attention to detail, respect for confidentiality, strong oral and verbal communication skills and proficiency in Microsoft Word, Outlook, Excel and PowerPoint. Must be comfortable managing multiple computer-based systems. Strong written and verbal communication skills required for internal and external communication, and document/material creation and review. Proficient in Microsoft Word, Excel and PowerPoint required. Position requires occasional local travel.

Responsibilities include:

  • Answering and routing phone calls as appropriate
  • Scheduling meetings, coordinating agenda and associated logistics as directed
  • Serves as the scribe for team meetings and other Community Health and Office of Health Equity meetings as directed
  • Preparing requests to incur travel expenses, vouchers for reimbursement of travel expenses, and submits both to appropriate supervisor for signature an approval
  • Purchasing appropriate supplies utilizing a P-Card and rectifying charges in SAMAS
  • Creating and managing tables to track data for projects such as surveys, quality improvement and other projects
  • Formatting and proofreading reports, brochures and other documents as requested by team members, to support Family Planning, Healthy Start, Community Dental, Health Impact Assessment, Health in All Policies and other initiatives
  • Assisting with the development of marketing materials for outreach meetings and events
  • Supporting data entry needs for Family Planning as directed

    Minimum Qualifications:

  • High school diploma or GED equivalent
  • Valid Florida drivers license or able to get one within 30 days of hire.
  • At least three years experience using Microsoft Office Suite, primarily Word, Excel, and PowerPoint
  • At least two years data entry experience
  • At least one year experience ordering office supplies
  • At least one year experience scheduling appointments and meetings in a work environment
  • Strong oral and written communication skills

Other Desirable Qualifications:

  • Interest in the public health field
  • Experience preparing health-related materials such as reports, brochures, etc.
  • High level of proficiency in Microsoft Office Suite, primarily Word, Excel, and PowerPoint
  • Ability to prioritize work
  • Fast and accurate data entry skills

Department of Health Career Service employees enjoy the following benefits:

  • State of Florida Retirement package - 3% employee contribution required
  • 9 Annual paid holidays
  • Ability to earn 104 hours of paid Annual Leave (annually)
  • Ability to earn 104 Hours of paid Sick Leave (annually)
  • Health insurance for individual or family coverage - State pays 80% of premium
  • Life insurance State pays 80% of premium
  • Additional supplemental insurances available such as dental, disability, etc.
  • Tax Deferred Medical and Child Care Reimbursement Accounts available
  • Tuition waivers to attend State Universities/Community Colleges
  • Access to the Nursing Student Loan Forgiveness Program

Additional benefits information can be found under the employment section of (link removed)

***Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. Please review your resume and application thoroughly.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed. Incompletesubmissions will notbe considered.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days

Current State Employees - Salary for current employees is based on employees current payband/paygrade. Salary for promotions will be based on budget availability and Senior Management Team approval.

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic submission process.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days

Current State Employees - Salary for current employees is based on employees current payband/ paygrade.

Only U.S. citizens and lawfully authorized alien workers will be hired.

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, visit (link removed).

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Fingerprinting is required of the successful applicant for a sensitive position. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check.

Successful completion of a drug test is a condition of employment for safety-sensitive positions.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

Veteran Information: Certain veterans and spouses of veterans receive preference in employment by the state (applies only to positions within the Career Service).

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


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